About us
At Toolbox Admin, our UK based VA's are more than just virtual assistants, they're a trusted addition to your team. Backed by over 35 years of experience within the trades industry we understand your world, and we're committed to delivering tailored support and real results that help your business run more smoothly and grow with confidence.
What Makes Us Different
Customised Solutions
Tailored support designed to meet the unique needs of your trades business.
Proven Results
Clients report increased efficiency, reduced costs, and enhanced operational control.
I’m Lynda
I'm Lynda, the founder of Toolbox Admin. I'm your first point of contact and will guide you through a friendly discovery call to understand your business needs. From there we carefully match you with the most suitable member of the team, and it might even be me! I remain hands-on and fully involved in the day to day running of the business ensuring clients always receive personal and high quality support.
Wasting hours on admin and inefficient systems could be costing you ££££s every year.
Why Choose Toolbox Admin?
A Virtual Assistant (VA) is a remote professional who helps businesses streamline operations by managing essential admin tasks without being physically present. They offer flexible, cost-effective support, allowing business owners to focus on running their business and on growth.
Save Time
Outsource time-consuming admin tasks to our efficient and skilled team and claim back your time. Allowing you to concentrate on higher value works, networking, scaling, working on your business and family time.
Save Money
You might not be ready to afford a full time PA, office manager, project manager so by outsourcing you can lower your operating costs especially around PAYE and recruitment outlay and increase your profits through outsourcing to our cost-effective virtual admin solutions.
Gain Insights
Access real-time information for better decision making and business planning.
Boost Efficiency
Streamline your workflow with expert support tailored to your business.
Upgrade your admin, and outsource it today!
What We Can Do For YOU and YOUR Business
At Toolbox Admin, we offer a full range of virtual admin services designed specifically for trades businesses. From job scheduling and customer service to invoicing and bookkeeping, our experienced VAs handle the tasks that keep your business running smoothly so you can focus on the work that matters most.
Fergus Job Management Setup and Training
At Toolbox Admin we’re here to make sure trade businesses like yours get the most out of Fergus from day one. Whether you're just starting or switching systems our Setup & Training Service helps you lay the groundwork for a smooth, effective rollout.
What is a Virtual Admin FAQ
Got questions? We’ve got answers. Whether you’re new to virtual assistants or just want to understand how Toolbox office support works.
What is a Virtual Assistant and how can they help my business?
A Virtual Assistant (VA) is a remote professional who helps businesses streamline operations by managing essential admin tasks without being physically present. They offer flexible, cost-effective support, allowing business owners the freedom to focus on running their business and on growth.
What types of admin tasks can I delegate to a VA?
This list is truly endless, including:
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Office admin
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E-mail and phone call handling
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Customer service
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Appointment Scheduling / Diary Management
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Social Media posting
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Engineer Dispatching
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Purchase order set up and materials ordering
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Proposal and estimate drafting and Management
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Invoicing and payment collections
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Issuing of Credit Notes & Goods Credit Return Documentation
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Stock Management & process improvement
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Customer Database Management
- Record Keeping
- Report Writing
How do I choose the right Virtual Assistant?
Choosing the right VA is crucial for ensuring efficiency and productivity in your business.
Look for a VA with experience in your industry — Toolbox Admin VA’s have over 35 years of experience working within the trades industry.
Book a discovery call, outline your business needs, and see if the VA understands your world and if communication flows well.
Agree your budget, work tasks and deadlines.
Are VA’s available on a full-time or part-time basis?
Toolbox Admin VA’s can be available on a full-time, part-time, or ad hoc basis, depending on your business needs and preferences.
Our team works between the hours of 8am and 5pm Monday to Friday — any requirements outside of these hours can be discussed in advance.
How do I communicate with my VA?
Communication with your VA can be by email, telephone, Teams or Zoom, instant messaging platforms and project management tools.
At Toolbox Admin, we encourage regular communication to ensure tasks are executed seamlessly and projects are delivered within scope.
How can I get started with VA support services?
Getting started is easy.
Call us or use the booking diary to arrange a discovery video call where we discuss your business needs, identify your goals, and what is important to you.
We’ll then customise a solution and bring you a proposal that aligns with your requirements.
Once established, your VA will seamlessly integrate into your team, providing efficient and reliable support to help your business thrive.
Ready to stop wasting time on admin?
Use our booking diary to arrange a free discovery video call.
